Privacy notice

VUV runs this website and app as the Data Fiduciary for the personal data of its members, applicants and guests.

• Your account and membership (Required)

  Your name, mobile number, email, business details, chapter, attendance, referrals, thank-you slips and one-to-ones, so we can run your membership, meetings and reports. Sign-in OTPs are sent through Google Firebase.

• Member directory (Required)

  Your name, business, category and photo are shown to other signed-in members so they can pass you referrals. Your phone and email are shown only to the people you choose (your own chapter by default); you can change this on your profile.

• Event and news messages (Optional)

  We may message you on WhatsApp or SMS about VUV events and news. Meeting reminders for your own chapter are part of membership and are not affected.

• Use with AI assistants (Optional)

  If you connect an AI assistant (such as ChatGPT or Claude) to your account, the data you ask it about is sent to that provider. Nothing is shared until you connect one yourself.

Guests who register for a meeting, and people a member invites or refers, are used only to arrange that visit or referral. If they never join, we delete them after 12 months.

Guests who never joined

Deleted 12 months after their visit

WhatsApp invitations members sent to guests

Deleted 12 months after the last one was sent

Medical-leave notes and documents

Removed 12 months after the meeting; the attendance mark stays

Sign-in sessions

Deleted 90 days after they end

One-time codes and sign-in steps

Deleted after 90 days

AI apps you connected (ChatGPT, Claude…)

Deleted 90 days after the connection ends or is revoked

Results of AI-app actions kept so a retry does not repeat them

Deleted a day after they expire (at most 24 hours)

Your daily count of AI tool calls

Deleted after 30 days

Member profiles

While you are a member; anonymised at once when you ask for erasure

Payments and thank-you (closed business) records

8 years, as tax law requires (without your name after erasure)

Security and change logs

At least 1 year; they never hold full phone numbers or emails

Google Firebase sends sign-in OTPs. DigitalOcean hosts the app and database. If you connect an AI assistant, data you ask it about goes to that provider. We do not sell your data.

Data is encrypted in transit, MPINs and tokens are stored only as hashes, and every change is logged. If a breach affects you, we will tell you and the Data Protection Board without delay.

• Get a copy of the personal data we hold about you (My data → Download).
• Ask us to correct or complete it.
• Ask us to erase it and close your account.
• Withdraw an optional consent at any time; it is as easy as giving it.
• Nominate someone to act for you if you die or cannot act.
• Raise a grievance with our Grievance Officer, and then with the Data Protection Board of India.

Signed-in members use My account → My data & privacy. Guests can write to the Grievance Officer.

Contact details will be published here before launch.

We reply within 90 days.